How to Add an Email Signature to Gmail

An email signature is an important part of your business branding. It is effectively your digital business card. Having a professional and well-designed email signature is going to portray your business in the best light. If you use Gmail for your business emails, follow this step-by-step guide on how to add an email signature to Gmail.

1. Log in to your Gmail account

To begin adding an email signature to your Gmail account you will first need to log in to your Gmail account.

2. Go to the settings

Then you will need to navigate to the settings which can be found by clicking the little cog in the top right hand corner. Once you have selected settings, pick ‘see all settings’ at the top.

3. Scroll down to 'Signature'

You will be taken to a list of settings. Scroll down and find ‘Signature’

4. Create New

Click on the ‘Create new’ button with a plus symbol. A box will appear which will prompt you to name the email signature. Once you have done this, click ‘create’.

5. Copy and paste the email signature

Find where you have saved or stored your email signature. Then highlight and copy the whole of the signature. Once it has been copied, head back to your Gmail account settings. There will be an email signature box. Click inside the box and paste the email signature.

6. Save and check

Check that the email signature has pasted correctly. When you are happy with it, scroll down and click ‘save’.

7. Test

Complete the final step in testing the signature. Select ‘compose’ from the top left. This will bring up a new email. Select the pen icon from the end of the toolbar. This will bring up a list of your email signatures. Select the one you just added and check it over.

You have now successfully added your email signature to your Gmail account. Some email signatures will be distorted on some devices and email platforms. To avoid this, a centrally managed email signature software ensures the email signatures are displayed correctly across every device.

Avoid display issues with professional email signature software

Enquire today about our email signature services and how they could benefit your business.

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